Job Description

At Haynes Mechanical Systems, we have spent over 58 years building a company that we can be proud of - a company that focuses on working together with our customers to provide solutions to their heating, ventilation, and air conditioning needs.

We are a fast-growing commercial HVAC, building automation, and energy services company. Our culture exemplifies achieving excellence in everything we do. We are collaborative and work towards the best result for our customers. Our culture is based on four ideals: family-owned, focus on our associates, dedication to our customers, and continuous improvement. 

COMPETITIVE BENEFITS PACKAGE:

Comprehensive Medical, Dental, Vision plus employer contributions

• 401K - Matched
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Tuition Reimbursement
• Gym and Fitness Reimbursement
• RTD Benefits and Taxi Vouchers
• Company Events and Awards
• AND MORE!!

POSITION SUMMARY:

This position blends traditional sales administration role with Salesforce platform ownership. You will be responsible not only for supporting our sales associates and leadership with day-to-day execution, but also for owning the systems, automation, reporting, and data integrity that drive forecasting, pipeline management, and customer experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serve as the primary administrative support for the Sales organization, ensuring smooth execution from lead to contract across our three sales departments

• Assist in preparing sales reports, presentations, and dashboards for leadership and sales meetings.

• Support sales departments by formatting proposals, scheduling client events, making travel arrangements and preparing training materials.

• Assist in organizing corporate events.

• Own all aspects of user and license management including new user setup/deactivation, roles, profiles, permissions, public groups, OWD, sharing rules in Salesforce / Sales Cloud.

• Create and implement Salesforce configuration changes, including (but not limited to): Flow, assignment rules, approval processes, fields, page layouts, record types, dynamic layouts, apps, actions, custom settings, mobile administration, dashboards and reports

• Train end users, new associates, and key stakeholders on Salesforce and own communication of any platform changes

REQUIRED SKILLS & EXPERIENCE:

• Minimum 3 years of supporting inside and outside sales teams.

• Intermediate Salesforce / Sales Cloud, MS PowerPoint and Excel

• A minimum of 2+ years’ experience of Salesforce Administration, including hands-on experience with Sales Cloud

• Proven ability to implement Salesforce configuration changes, including (but not limited to): Flow, assignment rules, approval processes, fields, page layouts, record types, dynamic layouts, apps, actions, custom settings, mobile administration, dashboards and reports

• Skilled in user and license management such as new user setup/deactivation, roles, profiles, permissions.

• WHY HAYNES:

• At Haynes Mechanical Systems, we invest in our associates, our tools, and our systems to deliver exceptional service to our customers. This role is a key part of how we scale our sales organization, improve customer experience, and drive profitable growth. You will have direct influence over how our sales engine runs for years to come.

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